Project On Library Management

envision On subroutine depository library heedSt. Joseph College Of Engineering and Technology (SJCET) located in eastern highlands of Tanzania, in the town of Dar es Salaam. The College operates in Brigitta Campus situated at about 23 km from Dar es Salaam-Morogoro Road at Mbezi-Luguruni Area. Built on a sprawling 30-acre hilly land, the college provides a conducive atmosphere for the pursuit of education. The cogitate of the college is on meeting out IT professionals, thus provides fine ambience for its training minds.The College runs two programmes, Degree and parchment in Computer Applications that started in the year 2004, and in 2005 they opened another campus in town of Songea, southerly of Tanzania.Currently, The College has been using a manual processing of library system. It has a well-stocked library providing a strong instigate to the Teaching-Learning process. The stack room has a constitutional of about 32, 000 Books covering both the programmes offered. Adeq uate numbers of engineering science journals and magazines be subscribed in entirely the branches of study. With ample seating capacity the reading hall of the library caters to the scheduled use of the library by every class for one hour every calendar week and to the lei real- quantify patronage by all the staff and students. The library working hours are between 8 am and 6pm on all working days and between 8am and 1pm on Saturday and Sunday.As time goes by, the population of students continues to increase. The librarians are not able to update the book files and student files, are unable to keep tracks of heads, organize and curb files as the result of an increased number of redundant and inaccurate education and no security measures taken.The college administration has now decided to automate manual Library System into a refreshing Library focussing System that willing integrate among all of its campuses in order to eliminate redundancy and inconsistency of data. Libr arians will be able to add/edit or delete details from and to the database plus importanttaining security of Library System.AimThe aim of the count on is to design and machine database for library management system that deals with Member registration, head focusing, Borrowing and Search for specific(s) or for member(s), as well as avoiding redundancy errors and inconsistency of data by setting security measures. All records about books information and members information and other materials etc.will be kept in the database.First, the library management system will allow members to register registration includes storing basic information of members such as Member ID, Name, Address, Email, phone number, title, and registration date.then only the registered members will be allowed to repeat an item from the system and do searching for items establish on author name, book title etc.Item Management is about managing all items on hand(predicate) in library including Books, Journ als and Reference materials with following properties item number, name, author, number of copy etc. Placing reservation allows member to book an item if it is not immediately available. The item might be in another campus or a member may already gain it out on loan. When the title is available, the librarian will activate the reservation and keep it aside for a member who has booked.Borrowing activity includes the following allowing a member to blow up a book from library and be able to return a book to the library according to specific return date.When members borrow the book, database will store the book Id and member Id and this Ids will be apply to search all items that bewilder been borrowed by specific member and know total numbers of borrowed books and returned books.ObjectivesThe main objectives of the project areTo do research on Library Systems and to establish distinct features that can be applied in ontogenesis a Library Management System.Activities do research on manual and online Library System tie some ideas from books and journals for relevant articles.Deliverables research report.To create a WBS for Library Management System.Activities identify main Tasks (Activities) for the project and produce conk Breakdown Structure.Deliverables Work Breakdown Structure (WBS)To understand technologies to be use in designing Library Management SystemActivities briefly ex political platformation of software(s) to be used, hardware(s), languages and server(s).Deliverables requirements Analysis.To design and implement a database that will hold information for Library Management System.Activities Analyse information collected and draw up a requirements specification for Member registration, Item Management and setting security.Deliverables conceptual data model, relative schema, codes for database.To develop a web based application for Library Management System.Activities the following is the platform masking how the web based application will be imp lemented PHP, CSS, XHTML, Apache and MySQL are languages to be used for developing web pages, virtual platforms and server side for validation on retrieving and accessing information from database through web based application.Deliverables web based application, screen dumps, and codes for web based application.ResourcesDuring the course of this project the resources expected to be used areResearch Academic Articles, Text books such Database Design and Implementation, e-Commerce these textbooks will be used to bring up different concepts that will assist in designing a Database and Web pages for a new Library Management System then linking Web pages with the database designed.Internet access should be reliable because umteen materials are available online on different websites/blogs that talk about Library Management System.Software every database web design software will be used in designing Library Management System and languages to used are mySQL codes, PHP, etc.Application pr ograms mySQL server, Ms Project, Dreamweaver, etcInitial ReferencesSt. Joseph College Of Engineering and Technology (SJCET) course catalog 2006-2007.Proposal Guidelines and Samples, available at http//sampleproposal.net/category/system-proposal/Database Design and Implementation Coursework, Comp 1302, Due 07-04-2010.Library Management System, available at http//www.dotnetspider.com/projects/7-Library-Management-System.aspxNew York State Library, available at http//www.nysl.nysed.gov/libdev/pos/PROJECT MANAGEMENTProject management is the correspond of proposalning, organizing and managing resources to bring about the successful completion of specific project goals and objectives. It is sometimes conflated with program management.The primary gainsay of project management is to achieve all of the project goals and objectives while honouring the preconceived project constraints.Wikipedia.org (date 23rd Aug 2010) regular constraints are reaching, time and budget used to represent the concept that the various factors affecting project return are coupled such that a decrease along one dimension necessarily results in an increase in at least one of the dimensions.Scope includes all factors associated with the project deliverables, including quality.Budget includes all things that cost money, including resources and equipment.Time is about knowing the project schedule how much time taken to deal the project.Wikipedia.org (date 23rd Aug 2010)ProcessesThe major processes include installing, planning, execution, monitoring and unequivocal and closing.InitiationThe initiation processes determine the nature and scope of the project. If this stage is not performed well, it is unlikely that the project will be successful in meeting the cable needs. The key project controls needed here are an understanding of the business environment and making sure that all necessary controls are incorporated into the project. Any deficiencies should be reported and a recommendat ion should be made to fix them.The initiation stage should include a plan that encompasses the following areasAnalyzing the business needs/requirements in measurable goalsReviewing of the current operationsFinancial analysis of the costs and social welfares including a budgetStakeholder analysis, including users, and patronage personnel for the projectProject maper including costs, tasks, deliverables, and scheduleWikipedia.org (date 23rd Aug 2010)Planning and designAfter the initiation stage, the project is planned to an appropriate level of the detail. The main purpose is to plan time, cost and resources adequately to visualise the work needed and to effectively manage risk during project execution. As with the initiation process group, a failure to adequately plan greatly reduces the projects chances of successfully accomplishing its goals.Project planning generally consists ofDetermine how to plan (e.g. by level of detail or rolling wave)Developing the scope statementSelecti ng the planning teamIdentifying deliverables and creating the work breakdown structureIdentifying the activities needed to complete those deliverables and networking the activities in their logical sequenceEstimating the resource requirements for the activitiesEstimating time and cost for activitiesDeveloping the scheduleDeveloping the budgetRisk planningGaining formal approval to commence workWikipedia.org (date 23rd Aug 2010)ExecutingExecution process involves coordinating people and resources as well as integrating and performing the activities of the project in accordance with the project management plan. The deliverables are produced as outputs from the processes performed as defined in the project management plan.Wikipedia.org (date 23rd Aug 2010)Monitoring and ControllingMonitoring and dogmatic consists of those processes performed to bump project execution so that potential problems can be identified in a well-timed manner and corrective action can be taken, when necessa ry to control the execution of the project. The key benefit is that project performance is observed and measured regularly to identify variances from the project management plan.Monitoring and controlling includesMeasuring the ongoing project activities (where we are)Monitoring the project variable (cost, effort, scope etc) against the project management plan and the project performance baseline (where we should be)Identify corrective actions to address issues and risks properly (how can we get on track again)Influencing the factors that could circumvent integrates changes controls so only approved changes are implementedIn multi-phase projects, the monitoring and controlling process also provides feedback between project phases, in order to implement corrective or arrest actions to bring the project into compliance with the project management plan. Project Maintenance is an ongoing process, and it includesContinuing wear of end usersCorrection of errorsUpdates of the software ove rtimeWikipedia.org (date 23rd Aug 2010)ClosingClosing includes the formal acceptance of the project and the ending thereof. Administrative activities include the archiving of the files and documenting lessons learned.This phase consists ofProject close finalize all activities across all of the process groups to formally close the project or a project phaseContract full point complete and settle each incur (including the resolution of any open items) and close each contract applicable to the project or project phaseWikipedia.org (date 23rd Aug 2010)Work Breakdown StructureWork breakdown structure (WBS) is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project. Because most projects involve many people and many different deliverables, it is important to organize and give the work into logical parts based on how the work will be performed. The WBS is a foundation document in project management because it provides the basis for p lanning and managing project schedules, costs, resources and changes.Gantt chartGantt chart is a standard format of displaying project schedule information by listing project activities and their synonymous start and finish dates in a calendar format.Schwalbe, K (2007) page 25Gantt chart for SJCET Library Management System